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Old 08-20-2005, 07:55 PM   #1 (permalink)
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I would like to have a copy of emails that I send on my BB 7290 to be forwarded to Outlook 2003....how do I do this?
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Old 08-20-2005, 10:28 PM   #2 (permalink)
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Do you use BES or the BWC??
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Old 08-21-2005, 09:56 AM   #3 (permalink)
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Hi-I am on BWC....
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Old 08-21-2005, 10:20 AM   #4 (permalink)
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Yes, you need to create another account, let's say [email address].


Have those forward back to your outlook account, and set a filter to move it to sent items.


Drawbacks, it will show up on your handheld, just delete it.
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Old 08-21-2005, 11:21 AM   #5 (permalink)
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There is no need to setup a separate account. You will need to set the BWC to BCC your chosen email addy on sent mail. Then, you can set a filter in Outlook to move all mail from your Blackberrys Sent from address to the sent items folder, unless it is specifically addressed to you in the To: or CC: fields (this will allow you to send yourself reminders without them being moved to the Sent Items folder.

Lastly, to stop the messages showing up on the Blackberry, you will need to set a BWC filter which is pretty much the same as the outlook one. If a message arrives from your address, and it is not specifically addressed to you, it should be moved to the trash, and not relayed to the Blackberry.

HTH
Ventmore
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Old 08-21-2005, 11:29 AM   #6 (permalink)
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Quote:
Originally Posted by ventmore
There is no need to setup a separate account. You will need to set the BWC to BCC your chosen email addy on sent mail. Then, you can set a filter in Outlook to move all mail from your Blackberrys Sent from address to the sent items folder, unless it is specifically addressed to you in the To: or CC: fields (this will allow you to send yourself reminders without them being moved to the Sent Items folder.

Lastly, to stop the messages showing up on the Blackberry, you will need to set a BWC filter which is pretty much the same as the outlook one. If a message arrives from your address, and it is not specifically addressed to you, it should be moved to the trash, and not relayed to the Blackberry.

HTH
Ventmore
That'll work too. :o
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Old 08-21-2005, 11:47 AM   #7 (permalink)
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Quote:
Originally Posted by neutral
That'll work too. :o
No disrespect towards your method intended BTW neutral...in fact, if you have a spare email addy kicking around...or your own domain to create them on, then it has it's merits. Firstly, the outlook filter is nice and simple...direct mail sent to the account to the sent items folder. Second, you don't need to filter the BWC to stop them showing on the handset...as that account is just for your sent mail, simply don't poll it with the BWC.

Cheers
Ventmore
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Old 08-21-2005, 12:02 PM   #8 (permalink)
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The BWC automaically will do this under your "profile", you have it setup to forward a copy to your email address. Then set a rule in either the BWC, Outlook, or both. In BWC set a filter that says if "all" these apply: mail sent from [email address], body contains <your BB auto signature that you set up>, then move mail to "Sent Items "(on BWC) and don't forward to handheld. You will need to create an autotext or signature for all mail sent from your BB anyway, so you can always tell what is being sent from handheld. Something like "Sent via my BlackBerry powered by xxxxx". Then just "auto age" your "Sent Items" folder on BWC to dump mail every two days or so, and you wont have to worry about your mailbox getting full. You will never even see the items in your inbox. This only really all has to be done if you are polling this account through BWC. If you are not polling this account then just set the filters needed in Outlook to move any mail sent from you to the Sent Items folder, and those messages should never hit your BWC.

Hope this helps...Works great for me!
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Old 08-21-2005, 12:13 PM   #9 (permalink)
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Quote:
Originally Posted by atlcircuit
The BWC automaically will do this under your "profile", you have it setup to forward a copy to your email address. Then set a rule in either the BWC, Outlook, or both. In BWC set a filter that says if "all" these apply: mail sent from [email address], body contains <your BB auto signature that you set up>, then move mail to "Sent Items "(on BWC) and don't forward to handheld. You will need to create an autotext or signature for all mail sent from your BB anyway, so you can always tell what is being sent from handheld. Something like "Sent via my BlackBerry powered by xxxxx". Then just "auto age" your "Sent Items" folder on BWC to dump mail every two days or so, and you wont have to worry about your mailbox getting full. You will never even see the items in your inbox. This only really all has to be done if you are polling this account through BWC. If you are not polling this account then just set the filters needed in Outlook to move any mail sent from you to the Sent Items folder, and those messages should never hit your BWC.

Hope this helps...Works great for me!
Sounds good. The only thing with auto-aging them in the sent items folder, is that they will also delete from the handset when it reconciles. Probably not a problem for some, but I like to keep all my messages on my handset...incoming and outgoing. Rather than direct them to sent items, why not send them to the deleted items folder. You already have them in sent items anyway, so you are effectively getting 2 copies of each outgoing message.

Also, the filter you use, does not allow you to get reminders you send yourself on you handset. Again, probably not a prob, but worth mentioning for the sake of completeness.

Cheers
Ventmore

Last edited by ventmore : 08-21-2005 at 12:16 PM.
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Old 08-22-2005, 01:09 AM   #10 (permalink)
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My auto aging is set to delete after a certain number of days, which ensure they stay in the sent folder so not to get deleted on reconcile. The only way they can get deleted this way on reconcile is if you delete them off the handheld yourself, or if after the set number of days in auto age rules for Sent Items on BWC. The sent items folder is a barrier to prevent these things from happening as you described. If you do move them to the deleted folder it will wipe off handheld when reconciled.

If keeping the messages you send on handheld is important for a certain number of days, you should really save them to the "saved messages" folder on handheld, or make you never delete it out of messags view or have to wipe the handheld. You would need to make sure if u keep them in your message view on handheld that you store the appropriate number of days to keep in history under the message options on bb as well. That is really the only way they would accidentally dissapear off your handheld, and be sure to set your handheld to "win" on any conflicts.

If you send yourself reminders then just set another filter in BWC, and also create an auto text entry, tag line, or signature that is relevant to your reminders. Then your filter would need to state if "all" these apply [any mail from you, and any mail to you (with appropriate email addresses), and with new reminder autosig] then DO forward message to handheld, and keep in inbox or sent items on BWC.

Should work for you..Hope it helps
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Old 08-22-2005, 02:22 AM   #11 (permalink)
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Quote:
Originally Posted by atlcircuit
My auto aging is set to delete after a certain number of days, which ensure they stay in the sent folder so not to get deleted on reconcile. The only way they can get deleted this way on reconcile is if you delete them off the handheld yourself, or if after the set number of days in auto age rules for Sent Items on BWC. The sent items folder is a barrier to prevent these things from happening as you described. If you do move them to the deleted folder it will wipe off handheld when reconciled.

If keeping the messages you send on handheld is important for a certain number of days, you should really save them to the "saved messages" folder on handheld, or make you never delete it out of messags view or have to wipe the handheld. You would need to make sure if u keep them in your message view on handheld that you store the appropriate number of days to keep in history under the message options on bb as well. That is really the only way they would accidentally dissapear off your handheld, and be sure to set your handheld to "win" on any conflicts.

If you send yourself reminders then just set another filter in BWC, and also create an auto text entry, tag line, or signature that is relevant to your reminders. Then your filter would need to state if "all" these apply [any mail from you, and any mail to you (with appropriate email addresses), and with new reminder autosig] then DO forward message to handheld, and keep in inbox or sent items on BWC.

Should work for you..Hope it helps
Sorry...what I should have said is that the messages will be deleted when the handset reconciles after the time set in auto-age. The way I said it, it made it sound like they would disappear immediately. Also, I was saying that it would delete the original sent messages, not the BCC'd messages...and this is an undesireable effect of auto-aging the folder.

As for sending them to the sent items folder instead of the trash...there is no need to, as the sent items folder already has a copy of each message...sending the BCC'd messages there as well is a waste of space...and they won't disappear from the handset, as you haven't sent them there in the first place.

Cheers
Ventmore
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Old 08-22-2005, 10:16 PM   #12 (permalink)
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Another possibility for getting your BB-sent mail copied to Outlook is to set up the desktop redirector. But you'll need an Exchange server and a computer that's always connected to the server.
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Old 08-24-2005, 09:28 AM   #13 (permalink)
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Ventmore:

Can you explain in baby steps how I set up #5 message from you. I use Outlook 2003 and am totally confused. I need to be able to send to Outlook the messages I sent from my BB...
Also, if you could help me stop some of this spam as well....
Thanks!
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Old 08-24-2005, 12:04 PM   #14 (permalink)
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Quote:
Originally Posted by mylan
Ventmore:

Can you explain in baby steps how I set up #5 message from you. I use Outlook 2003 and am totally confused. I need to be able to send to Outlook the messages I sent from my BB...
Also, if you could help me stop some of this spam as well....
Thanks!
Ok.

First of all, you want to go into the BWC, and goto profiles.

Under "Auto BCC", click on "Send a copy of messages".

Check the checkbox, and enter your outlook email address, then click save.

Click on "Filters" at the top, and then click "New"

Create a filter name.

In the first blank box next to "From" and "contains", put your blackberrys reply to address

Where it says "Move to folder", change that to "Deleted items"

Under "Handheld", select "Do not forward messages to the handheld"

Click "Save and Close"

Now, goto outlook.

Click "Tools" and then "Rules wizard"

Make sure your inbox is selected where it says "Apply changes to this folder"

Click "New"

Select "Start from a blank rule" and click "Next"

Put a check next to "with specific words in the senders address" then click on "specific words" in the bottom box.

Type the "Reply to" address from your blackberry, and hit "Add", then hit "Ok"

Click "Next"

Check the box next to "move it to the specified folder", the click on "specified" in the bottom box.

Choose your sent items folder, then click "Ok"

Click "Finish"

Now, when you send mail from your Blackberry, it will automatically be sent to your emai address too, and when outlook receives it, it should move it immediately to your sent items folder. When your BWC receives it, it will just discard it and won't bother sending it to your Blackberry.

HTH
Ventmore
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Old 08-24-2005, 12:26 PM   #15 (permalink)
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Forgot to mention...while you can create some pretty good spam filters, the best way to deal with it is to forward all of your mail through gmail.

Cheers
Ventmore
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Old 09-02-2005, 02:34 PM   #16 (permalink)
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Quote:
Originally Posted by ventmore
Forgot to mention...while you can create some pretty good spam filters, the best way to deal with it is to forward all of your mail through gmail.

Cheers
Ventmore
Forward your BCC to a Gmail account, then create a filter that takes the BCC and appends a label such as "Sent By Blackberry" for easier searching.

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Old 09-03-2005, 12:40 PM   #17 (permalink)
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Unhappy No More BCC on T-Mobile!

Just read the upgrade info for T-Mobile on http://www.t-mobile.com/bisupgrade/

There's a major change to the system on October 2 which gets rid of the web client completely and and, amongst other things, they are removing the ability to send Auto BCC messages!

For those of us who don't want to fully integrate mail this is a real downgrade.

I forward my e-mail to the Blackberry through a backup GMail account - it does a great job of cleaning out the spam before it goes to the Blackberry. I then Auto BCC'd all my replies to my normal e-mail account (where a filter put them in the sent folder).

Now I won't be able to do that!

Anyone know more or have any suggestions?
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Old 09-08-2005, 06:40 PM   #18 (permalink)
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Ventmore:
I tried the above "baby" steps and I am now getting duplicate emails in my sent box - two from my BBaddress and two from my email address....now what do you suggest. Also, since you are sooooo good at giving baby steps, would you explain how to set up the Gmail account. I do have one so that is no problem. I use a host for some of my mail and then am with adelphia.net so there are actually two addresses I use (each one of them has different mailboxes as well..). Perhaps someday I might get this working properly....hopefully thanks to you!
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