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Old 05-11-2006, 10:16 PM   #1 (permalink)
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Default Updated Simple Gmail Filter - Allow direct and carbon copies

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Thanks to Stinsonddogxxx8217;s guides, I have an update for a single filter rule.

Summary: All bcc'd emails will not get forwarded. You have a single filter to get messages sent to and cc'd to your gmail address forwarded to your blackberry.net address. Items sent from your blackberry get placed in your gmail sent folder. No double post for sent items (sent items from blackberry do not get forwarded back).



This is a variation on Stinsonddogxxx8217;s first/easy filter that also allows carbon copied emails to be forwarded.

http://home.comcast.net/~tamsterra/OP/Gmail.htm

Setup your blackberry.net options as described in the guide (auto-bcc, reply as..).

Disable the main forwarding option in gmail and create a filter. In the "To:" field in the filter options add "user@gmail.com || cc:user@gmail.com". Quotes are not needed, the double pipe means OR. Go to the next step, select forward to and place your blackberry.net address.

I started to use this and it looks good. When I reply from my blackberry the messages get to my gmail account and placed in the sent folder, but do not get forwarded back to the blackberry. Did some testing of carbon copy messages also and looks good. Limited testing with positive results.




Hopefully my first contribution will not back fire. Please try it out, watch the syntax for the filter, and post your findings.



Cheers,


kbart

Last edited by Stinsonddog : 05-11-2006 at 10:56 PM.
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Old 05-12-2006, 04:23 AM   #2 (permalink)
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Found a better way that also allows bcc messages on the blackberry, is based on a single filter, and is not dependent on filter order.

Follow the same steps, but for the filter in the "From:" section add "-user@gmail.com". Quotes are not needed, but the dash in front of the email is. You do not need any other search criteria.

1) All your gmail messages are forwarded to your blackberry. (to, cc, bcc)

2) All messages sent from blackberry get placed in gmail sent mail folder. (sent mail label).

3) No auto-bcc feedback on blackberry.

4) One filter, not based on parsing message, not dependent on filter order.

*If you want additional control on which messages are sent to your blackberry you can include that as part of the select/exclude criteria of the forwarding filter.




Hope it makes since...



Note on gmail filters. There are really only two processing options.

1) Forward selection to email.

2) Label selection. - Your custom labels, star label, trash label (called delete), remove inbox label (called skip the inbox/archive it).
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Old 05-12-2006, 09:20 AM   #3 (permalink)
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will this keep a copy on Gmail for Outlook Express to POP?

What is the advantage of this setup? Is it that BCC and Cc will come thru?

You may not still be on the forum as you were working on this at 3:30 AM.

Thanks
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Old 05-12-2006, 09:25 AM   #4 (permalink)
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So this would seem to replace both versions of filtering that I have listed if it works more efficiently.

What if you don't want gmail as your reply to address? Can that work too?

That might be a difference between my version 2 and this one.



Quote:
Originally Posted by kbart63
Found a better way that also allows bcc messages on the blackberry, is based on a single filter, and is not dependent on filter order.

Follow the same steps, but for the filter in the "From:" section add "-user@gmail.com". Quotes are not needed, but the dash in front of the email is. You do not need any other search criteria.

1) All your gmail messages are forwarded to your blackberry. (to, cc, bcc)

2) All messages sent from blackberry get placed in gmail sent mail folder. (sent mail label).

3) No auto-bcc feedback on blackberry.

4) One filter, not based on parsing message, not dependent on filter order.

*If you want additional control on which messages are sent to your blackberry you can include that as part of the select/exclude criteria of the forwarding filter.




Hope it makes since...



Note on gmail filters. There are really only two processing options.

1) Forward selection to email.

2) Label selection. - Your custom labels, star label, trash label (called delete), remove inbox label (called skip the inbox/archive it).
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Old 05-12-2006, 11:57 AM   #5 (permalink)
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I had a 7290 for two weeks over six months ago. I just got a 8700 and have had that for three days. I am not very familiar with how people are using non-BES accounts......

johnfromphilly - This does not delete any messages from gmail, so I suppose you could use POP to access your gmail via OE.

You are correct about the advantage of the setup. You get all your gmail messages on your blackberry, it allows the gmail account to work like a BIS2 yahoo account (more or less, I am not familiar with the reconciliation advantages of yahoo), it is fast email without MDS/BES, and it is a simple filter to create and support.


Stinsonddog - Right, and there may be the rub. It could replace both filters but with your second filter-set you could use a different reply to address, since it filters based on the sender and text in messages you receive.

If you wanted to use a different reply to address you could modify the filter to the listing below.

in the "From:" section add "-user@gmail.com || -replytyoaddress@domail.com".

I have not tested using a different auto-bcc and reply-to address with the filter. My gmail account is my primary account so I want everything to filter through there and also keep all my mail in one location.
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Old 05-12-2006, 10:39 PM   #6 (permalink)
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I started playing with this tonight. I don't know if post #1 and #2 are in fact different filters. I did not see the messages in the sent mail folder, but they did show up on gmail from the auto bcc on the BIS. I am a bit confused right now on how it works.
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Old 05-13-2006, 12:31 AM   #7 (permalink)
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The blackberry.net address sends a bcc to your gmail accout so the message gets labeled for the inbox and since the reply-to address is your gmail account it also gets labeled as sent.

If you just send a email direct from gmail it only gets labeled as sent. If/When someone replies to that mail it will also get to the inbox since it will be part of the conversation, but it may not be labeled as inbox.


So I guess this is a side effect of the blackberry.net bcc. My messages sent from my bb with reply-to as gmail and bcc as gmail do go to the sent folder and inbox. I was just replying to most of my messages so I did not notice that quirk.


The new filter is different. It still forwards the messages but instead of only forwarding messages that are sent to/cc your gmail address, it forwards all messages that are not from your gmail address. So bcc's from mailing lists, etc get forwarded.


Edited for clarity.

Last edited by kbart63 : 05-13-2006 at 12:47 AM.
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Old 05-13-2006, 12:50 AM   #8 (permalink)
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Ok I think the problem was that I still using a different reply to address, so this filter must work if you follow through.

Now what happens if I want my reply to be another email address like my comcast one.


Quote:
Originally Posted by kbart63
Since it is a bcc it gets labeled for inbox and since the reply-to address is your gmail account it also placed in the sent folder/label.

If you just send a email direct from gmail it only goes into the sent folder/label (If someone replies that mail it will also get to the inbox since it will be part of the conversation, but it may not be labeled as inbox).

So I guess this is a side effect of bcc. My messages sent from BB with reply-to as gmail and bcc as gmail do go to the sent folder and inbox. I was just replying to most of my messages so I did not notice that quirk.


The first filter I posted is not needed since changing the filter to use the from field allows bcc'd messages also.

The new filter still forwards the messages but instead of only forwarding messages that are sent to/cc your gmail address, it forwards all messages that are not from your gmail address.
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Old 05-13-2006, 04:25 AM   #9 (permalink)
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Default Post 5

I am trying to post an updated guide and I need to have 6 more posts so I can link to pictures.
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Old 05-13-2006, 04:26 AM   #10 (permalink)
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Default Post 6

Does anyone know an easy way to get to 10 posts?
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Old 05-13-2006, 04:26 AM   #11 (permalink)
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No ideas. Let me do a search then.
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Old 05-13-2006, 04:27 AM   #12 (permalink)
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Having a little problem using the seach. Any help on that?







Edited to see if an edit couts as a post.
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Old 05-13-2006, 04:28 AM   #13 (permalink)
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OK. I figured out my seach problem.
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Old 05-13-2006, 04:29 AM   #14 (permalink)
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Edits do not count as a post.
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Old 05-13-2006, 05:34 AM   #15 (permalink)
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Starting a new thread for clarity.

Gmail BIS2 Setup

Last edited by kbart63 : 05-15-2006 at 04:37 PM.
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